There are a lot of occasions in life when you might need to congratulate our friends or family members on their specific achievement in life. Those achievements might include both personal and professional success. It is a very polite as well as a thoughtful idea to send them a congratulation letter on achievement, to show them how happy you are about their great achievements. A congratulations letters on achievement can be a highly personal and informal letter format, especially if the person is very close to you. If you do not know how to write a congratulations letter, the following tips will prove to be a helpful guide.
A letter of congratulations must be sent instantly, immediately after one comes to find out about the good news. This is very important because delaying the letter would not have the same effect as a letter sent immediately. The person you are writing to might feel that you are not genuinely happy about his or her achievement.
If you are sending a formal letter, for example to a customer, it is very important to include your personal or office address at the top right corner of the letter. You also have to put the address of a receiver on the top left side of the letter.
Begin the letter by addressing the receiver with correct salutations like Ms or Mr., if you are writing a formal letter, or dear, in the case of an informal letter. A letter of congratulations should be short and precise. Write the reasons for writing the letter in the beginning of it without beating around the bush.
Congratulate the recipient for the work well finished and express your happiness for him or her. Although praising is necessary in a congratulatory letter, don’t over exaggerate it to the extent that the receiver might feel it is to fake or sarcastic. Be sincere about your feelings.
A lot of people make the mistakes about talking about themselves in the letter. This must be completely avoided, and you must focus solely on the receiver and the reason for writing the letter of congratulations. Another very important thing to keep in mind is not to include negative thoughts or comments. For instance, if you are writing a letter of congratulations to wish your friend for his marriage, do not bring up anything about their previous marriages or ex-wives.
Finish your letter with a congratulatory note and good wish. Once you finished writing the letter, proofread it thoroughly to check for any grammatical and spelling mistakes. Make a printout of the letter on the paper of your choice.
Writing congratulation letter tips:
- Write the letters as soon as possible. Send a congratulatory letter immediately after learning of someone's good news. A delayed message might seem insincere. This is your good chance to notice their special occasion. People like to receive letters after a fortunate event took place.
- Write the return address on the top-right corner of the letter and the recipient's address on the left side just below that, this is necessary only for formal letters.
- State the specific occasion, at the beginning of the letter express what motivated you to write your letter. Write an introduction to the letter that gives the purpose of the letter. State the precise achievement that you are referencing and indicate how you heard of the good news, if relevant. Avoid vagueness the recipient should know the very reason for your letter.
- Express praising and approval also outline the receivers’ accomplishments and the good it has or will do.
- Keep your congratulation letter simple and concise, it should be usually under one page in length. You want them to read it!
- Be positive and do not include any negative comments or unhappy news.
- Do not suggest that the fortunate event should benefit the writer of the letter. Even if your goal is to win a customer, do not let them to know that.
- Do not exaggerate your congratulatory words; otherwise your letter might seem sarcastic or mocking.
- Edit your letter properly, check for correct spelling, structure, grammar, and punctuation.
- Wait for some time and proofread your letter again before sending it. Most writers find errors or better way to express their thoughts if they do that.
- Omit two lines and write an appropriate salutation. Use the receiver’s name to make the letter more personal. For formal and business letters, use such titles like Mr., Ms. or Dr. to show respect.
- Insert the date of the letter before you start writing. The date must be inserted two lines below the receiver's address for a formal letter or six spaces from the top of the page in a more informal message.
- Use the body of the letter to further express your praise, express your approval and discuss the importance of the achievement. This could be a good place to insert your personal related experience or some simple words of advice. Keep the tone of the letter friendly.
- Finish the letter by including a paragraph that restates your congratulatory message. Write a wish of continued success in the work and good luck. This is also an appropriate place to show your desire for future contact.
- Skip two or three lines and add a sincere closing note such as "Best Wishes" or "Yours Truly" , this should be followed by a comma. Skip four lines and insert your name (if you have chosen not to write your message by hand).Include your title if you are sending a formal letter, put your signature above the typed name.
An informal congratulation letter might be handwritten or typed. A handwritten letter generally gives more personal feel, but a typed letter is easier to read.